1. Give plenty of notice

I recommend beginning to plan and schedule your team’s headshot date at least 3-5 weeks in advance (and even further in advance if you’re planning headshots around a scheduled team gathering or event to ensure your date is available).

This may seem obvious but stop and think. When are people are more likely to be in the office? You know best when people in your company like to vacation or must travel for work.

2. Schedule each team member.

For team headshot sessions at your office, I recommend having your staff register for a desired headshot time in advance of your company’s headshot day so employees know when to arrive and are better able to plan around meetings.

Some companies I’ve worked with prefer to schedule their staff’s scheduled headshot times internally and then send the finalized schedule to me a couple of days beforehand, but I also offer the option to share a custom registration page for your employees to sign up to save you time.

3. Communicate

Make sure your team knows where the session will take place. Provide any links or information provided by the photogrpher for them to pepare for the session.

Don’t forget to remind your employees about their scheduled headshots one week and 1-2 days in advance. This ensures enough time to have outfits coordinated, tried on, and steamed/ironed as needed.